Video Production Coordinator
Tovala
At Tovala, we’re looking for a highly organized, detail-oriented Video Production Coordinator to help bring our brand to life through our video storytelling efforts. This role is focused on execution, coordination, and keeping projects moving, not hands-on video art direction, editing or shooting.
You’ll partner closely with our creative, marketing, and external production partners to ensure video projects are delivered on time, on brief, and on budget.
What You'll Do:
Own end-to-end coordination of video and content production projects from kickoff through delivery
Build and manage project timelines, track milestones, and drive projects forward across all stages (pre-production, shoot, post)
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Coordinate shoots end-to-end, including:
scheduling talent, crew, food stylists (if applicable), and locations
managing contracts, insurance, licensing, and usage rights
overseeing call sheets, shoot-day logistics, and production operations
Organize and manage all production assets, including props, products, meals, and equipment
Facilitate key production workflows including scripting, revisions, reviews, and final delivery
Manage budgets against forecasts and process invoices from talent, crew, and vendors
Serve as the central point of contact across internal teams (creative, growth, brand) and external partners, ensuring clear communication and alignment
Maintain accurate project documentation and provide regular status updates to stakeholders
Identify risks or blockers early and proactively problem-solve to keep projects on track
Continuously improve production workflows and processes
What You Bring:
1–4 years of experience in a coordination, project management, or production role
Strong organizational skills and attention to detail
Experience managing timelines and juggling multiple projects simultaneously
Excellent communication skills and ability to work cross-functionally
Comfort working with external vendors, freelancers, and agencies
Familiarity with production workflows (pre-production, shoot, post)
Familiarity with project management tools (e.g., Asana, Monday, etc.) and/or digital asset management systems
Familiarity with digital marketing channels (paid social, web, email, etc.)
Important to Note!
- This is a part-time contract role (20–24 hours per week)
- This role is in Salt Lake City area
- Local travel is required as well as time on set for productions
- Must have own reliable transportation
30 - 50 USD